Description
An External Transport Manager Service Agreement designed to meet Office of the Traffic Commissioner expectations and help evidence a genuine link and effective & continuous management.
Includes a full ETM contract, declaration, and compliance activity plan, with clear completion prompts to prevent submission errors.
Why do I need an External Transport Manager Contract?
The Senior Traffic Commissioner’s Statutory Guidance and Statutory Directions for Transport Managers states “an external transport manager may be hired in to fulfil the role of transport manager under a contract which specifies the tasks they will perform as the transport manager”. With this in mind, our template contract includes the tasks of the External Transport Manager, as set out in the Statutory Guidance, including:
- Driver administration
- Driver management
- Driver operation
- Vehicle administration
- Vehicle management
What areas are covered in the ETM Template Contract?
- Appointment/Termination
- Duties
- Fees, invoicing, and expenses
- Confidentiality
- Delivery documents
- Tax liabilities and indemnity
- No employment
- Data protection
- Force majeure
- Survival of causes of action
- Severability
- Waiver
- Notices
- Law and jurisdiction
- The five key transport manager tasks in detail
What’s Included
External Transport Manager Contract (VS4.0)
Annex 1 – External Transport Manager Declaration (statutory TM tasks)
Annex 2 – Compliance Activity Plan (genuine link / management frequency plan)
Built-in [INSERT] prompts and selection options to tailor the contract correctly
Clear template warnings to prevent blanks being submitted to the OTC
Who This Is For
This template is suitable for:
External Transport Managers (ETMs)
New operators applying for a licence with an external TM
Existing operators updating their TM arrangements
Consultants supporting operator licence applications
Key Benefits
TC-ready structure with clear ETM duties and responsibilities
Designed to support the “genuine link” test
Helps demonstrate effective and continuous management
Flexible term and notice periods (not locked into 12 months)
Includes a practical Compliance Activity Plan to evidence ongoing oversight
Reduces risk of refusal caused by incomplete or generic contracts
Feel free to get in touch if you have any questions. Here to share the knowledge!
Disclaimer:
TMconsultant (Seller) provides template contracts and related materials for informational purposes only. The templates are not intended to constitute legal advice, and their use does not create an attorney-client relationship. While we have made reasonable efforts to ensure the accuracy and completeness of the template, they are provided “as-is” and without any warranties or guarantees.
The template may not be suitable for every situation, and users are strongly encouraged to seek independent legal counsel to review and customise the templates to their specific needs and applicable laws. The use of the templates is at the user’s own risk, and the Seller shall not be liable for any direct, indirect, incidental, special, or consequential damages arising from the use or misuse of the template.
The template is not a substitute for professional legal advice, and the Seller does not assume any responsibility or liability for the outcome of any legal matters or disputes that may arise from the use of the template. Users are responsible for ensuring that the contract is in compliance with all relevant laws and regulations.
By purchasing and using the template, the user agrees to indemnify and hold harmless the Seller from any claims, liabilities, losses, or expenses (including legal fees) arising out of or in connection with the use of the templates.
The Seller reserves the right to update, modify, or discontinue the templates at any time without notice.
Feel free to get in touch if you have any questions. Here to share the knowledge!
